Virtual Management Services

Indiana University leadership is continuing to monitor the rapidly evolving novel coronavirus (COVID-19) situation and adopt policies to protect our students, staff, faculty, guests, and the community.

As a result, many IU conferences, events, and programs have been or will be rescheduled, moved to an online format, and possibly cancelled. We suggest you check event websites, watch your email, and/or contact event organizers before traveling to IU for an event.

We regret any frustration that cancellations of events may cause.

Indiana University's response to the coronavirus

Hosting your virtual conference

IU Conferences can help you facilitate a successful virtual conference. If you can’t safely meet in person, don’t let that stop you from sharing your important ideas and research. IU Conferences has vetted several of the top virtual platforms and can recommend the best fit for your conference’s unique needs.

The same planning elements that are critical to the success of an in-person conference are essential for a virtual conference. Effective communications and marketing, solid budgeting, competent contract negotiations, and the quality of the participant experience are just a few. We handle the logistics so you can focus on the content.

Services we provide

  • Virtual platform needs assessment, procurement, and programming
  • Program customization for virtual delivery
  • Video hosting for recorded presentations
  • Zoom Meeting and Zoom Webinar license available
  • Broadcasting live and pre-recorded sessions
  • In-session hosting and technical support
  • Virtual speaker preparation and advising
  • Attendee preparedness and accessibility
  • Contract management and payment processing
  • Financial management and budgeting
  • Logistics and dedicated Conference Manager
  • Marketing, communications, and promotions management
  • Live supervision and support
  • Reporting and analytics

Personalized service

To ensure that your conference runs smoothly, we assign a single Conference Manager to each event. As your single point of contact, your manager will act as a liaison with resources in IU Conferences, the campus community, and among a broad array of trusted providers.

Contact IU Conferences