Logistics

Indiana University leadership is continuing to monitor the rapidly evolving novel coronavirus (COVID-19) situation and adopt policies to protect our students, staff, faculty, guests, and the community.

As a result, many IU conferences, events, and programs have been or will be rescheduled, moved to an online format, and possibly cancelled. We suggest you check event websites, watch your email, and/or contact event organizers before traveling to IU for an event.

We regret any frustration that cancellations of events may cause.

Indiana University's response to the coronavirus

Poster presentation arrangements

  • Manage poster presentation arrangements
    • Identify a poster display provider
    • Order boards and have them delivered and returned
    • Design layout and placement of poster boards
    • Communicate with poster presenters regarding location and times of presentation
    • Supervise poster session(s) on site

Abstract submission collection

  • Administer abstract submission process (can be a stand-alone service)
    • Draft an online submission form
    • Provide link to the form for posting to the conference website
    • Supervise the submission of abstracts
    • Distribute abstracts to reviewers, along with instructions for how to complete reviews online
    • Instruct and assist program chair in making assigning status (accept/reject)
    • Notify submitters via email of their acceptance/rejection
    • Submit database of abstracts to program chair for scheduling of sessions